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Privacy Policy

1. Data Controller

Velvionix GmbH, Schandauer Str. 34, 01309 Dresden, Germany
Represented by the Managing Director Vladimir Velblium
Email: info[at]velvionix.com

2. General Information on Data Processing

We process personal data in accordance with applicable data protection regulations (in particular the GDPR). Personal data is any data that can be used to identify you personally.

Legal bases include in particular Art. 6(1) GDPR (consent, contract performance, legal obligation, legitimate interest).

Data subjects have the right to access, rectification, erasure, restriction of processing, data portability, and the right to lodge a complaint with a supervisory authority.

3. Hosting

Our website is operated on servers within the European Union. For this purpose, we use an EU region (Frankfurt, Germany), which is provided via Vercel's infrastructure. When accessing the website, the following data is automatically processed: IP address, date and time of access, browser type and version, operating system, referrer URL. This data is technically required to display the website and to ensure stability and security. We employ technical and organizational measures to protect the website against attacks and misuse. The legal basis is Art. 6(1)(f) GDPR (legitimate interest). The hosting provider processes this data as a data processor. Access from outside the EEA is generally not intended but cannot be completely excluded in the context of support and security measures. Contractual and data protection provisions apply in such cases.

Server log files are generally automatically deleted after 24 hours, unless longer retention is required for security reasons.

4. Contact Form

When you contact us via the contact form, we process your information (e.g., name, email, company/organization, message, and any selection fields) to handle your inquiry.

The legal basis is Art. 6(1)(b) GDPR (pre-contractual measures) or Art. 6(1)(f) GDPR (handling general inquiries).

Form data is processed via a server-side function (Vercel Functions). We operate this function in an EU region (Frankfurt, Germany). Vercel supports the configuration of function regions. The data is then transmitted by email to our mailbox (IONOS).

We delete or anonymize inquiries once they have been conclusively processed, unless statutory retention obligations apply. Business communication may be stored longer within the framework of statutory retention obligations.

5. Privacy Settings (Consent) and Browser Storage

We store your selection in the privacy settings so that we can consider your preferences on future visits. Storage is exclusively local in your browser via localStorage. No cookies are used for this purpose.

The legal basis is Art. 6(1)(f) GDPR (legitimate interest in consistent implementation of your selection). Insofar as storage or access to information on your device is strictly necessary for this purpose, this is done on the basis of Section 25(2) No. 2 TDDDG (German Telecommunications Digital Services Data Protection Act).

6. Comments (Blog)

If you enable the comment function and submit a comment, we process the data you enter to receive, review, and potentially publish your comment. Comments are reviewed before publication.

The legal basis is your consent under Art. 6(1)(a) GDPR. Art. 6(1)(f) GDPR may also apply for the prevention of abuse and spam. You can revoke your consent at any time via the privacy settings. Revocation takes effect for the future.

Comment data is received via a server-side function (Vercel Functions). We operate this function in an EU region (Frankfurt, Germany). The data is stored in a database hosted by Neon (Neon Tech, Inc.). The database server is located in the EU region (Frankfurt, Germany). Neon processes the data as a data processor. Additionally, a notification is transmitted by email to our mailbox (IONOS).

As part of the comment function, we process the following data: name (published in abbreviated form, e.g. "Max M."), email address (not published), comment text, IP address and user agent (for abuse detection). The IP address and user agent are not publicly displayed.

We delete comment data upon request or when the purpose of storage no longer applies, unless retention is required for legitimate reasons (e.g., to prevent abuse or clarify legal questions). We remove published content upon request, unless there are opposing reasons.

7. Cookies & Analytics Tools

If you enable "Statistics" in the privacy settings, we use Vercel Web Analytics for reach measurement and basic usage analysis.

The legal basis is your consent under Art. 6(1)(a) GDPR. You can revoke your consent at any time via the privacy settings. Revocation takes effect for the future.

Vercel Web Analytics does not use third-party cookies. Visitors are identified via a hash formed from the incoming request. The hash is only valid for one day and is then automatically reset. Data is not used to track visitors across different websites.

The following information may be processed: page visited (URL), referrer information, timestamp, and technical information about device and browser, insofar as this is required for reach measurement.

8. Rights of Data Subjects

a) Right to Confirmation

Every data subject has the right to obtain from the controller confirmation as to whether or not personal data concerning them is being processed. If a data subject wishes to exercise this right to confirmation, they may contact us at any time.

b) Right of Access

Every data subject affected by the processing of personal data has the right to obtain from the controller, free of charge, information about the personal data stored concerning them and a copy of this information at any time. Furthermore, the European legislator has granted the data subject access to the following information:

Furthermore, the data subject has the right to be informed whether personal data have been transferred to a third country or to an international organization. Where this is the case, the data subject has the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to exercise this right of access, they may contact us at any time.

c) Right to Rectification

Every data subject affected by the processing of personal data has the right to obtain without undue delay the rectification of inaccurate personal data concerning them. Furthermore, the data subject has the right, taking into account the purposes of the processing, to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right to rectification, they may contact us at any time.

d) Right to Erasure (Right to Be Forgotten)

Every data subject affected by the processing of personal data has the right to obtain from the controller the erasure of personal data concerning them without undue delay where one of the following grounds applies and insofar as the processing is not necessary:

If one of the above reasons applies and a data subject wishes to request the erasure of personal data stored by Velvionix GmbH, they may contact us at any time. We will ensure that the erasure request is complied with without undue delay.

Where Velvionix GmbH has made personal data public and is obliged pursuant to Art. 17(1) GDPR to erase the personal data, Velvionix GmbH, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, insofar as processing is not required. We will arrange for the necessary measures in individual cases.

e) Right to Restriction of Processing

Every data subject affected by the processing of personal data has the right to obtain from the controller restriction of processing where one of the following applies:

If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored by Velvionix GmbH, they may contact us at any time. We will arrange for the restriction of processing.

f) Right to Data Portability

Every data subject affected by the processing of personal data has the right to receive the personal data concerning them, which they have provided to a controller, in a structured, commonly used, and machine-readable format. They also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and the processing is carried out by automated means, provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising their right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to have personal data transmitted directly from one controller to another, where technically feasible and where doing so does not adversely affect the rights and freedoms of others.

To assert the right to data portability, the data subject may contact us at any time.

g) Right to Object

Every data subject affected by the processing of personal data has the right to object, on grounds relating to their particular situation, at any time to processing of personal data concerning them which is based on Art. 6(1)(e) or (f) GDPR. This also applies to profiling based on these provisions.

Velvionix GmbH shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject, or the processing serves the establishment, exercise, or defense of legal claims.

If Velvionix GmbH processes personal data for direct marketing purposes, the data subject has the right to object at any time to processing of personal data concerning them for such marketing. This also applies to profiling insofar as it is related to such direct marketing. If the data subject objects to Velvionix GmbH to processing for direct marketing purposes, Velvionix GmbH will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to their particular situation, to object to processing of personal data concerning them which is carried out by Velvionix GmbH for scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.

To exercise the right to object, the data subject may contact us directly. The data subject is also free, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise their right to object by automated means using technical specifications.

h) Automated Individual Decision-Making, Including Profiling

Every data subject affected by the processing of personal data has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, provided that the decision

(1) is not necessary for entering into, or performance of, a contract between the data subject and the controller, or

(2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or

(3) is based on the data subject's explicit consent.

If the decision (1) is necessary for entering into, or performance of, a contract between the data subject and the controller, or (2) is based on the data subject's explicit consent, Velvionix GmbH shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express their point of view, and to contest the decision.

If the data subject wishes to exercise rights with respect to automated decisions, they may contact us at any time.

i) Right to Withdraw Consent Under Data Protection Law

Every data subject affected by the processing of personal data has the right to withdraw consent to the processing of personal data at any time.

If the data subject wishes to exercise their right to withdraw consent, they may contact us at any time.

9. Legal Basis for Processing

Art. 6(1)(a) GDPR serves as the legal basis for Velvionix GmbH for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, with processing operations necessary for the delivery of goods or the provision of any other service or consideration, the processing is based on Art. 6(1)(b) GDPR. The same applies to processing operations which are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services. If Velvionix GmbH is subject to a legal obligation which requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1)(c) GDPR. In rare cases, the processing of personal data might be necessary to protect vital interests of the data subject or another natural person. Then the processing would be based on Art. 6(1)(d) GDPR. Finally, processing operations could be based on Art. 6(1)(f) GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary for the purposes of the legitimate interests pursued by Velvionix GmbH or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject. Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator. The legislator took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47, Sentence 2 GDPR).

10. Legitimate Interests in Processing Pursued by the Controller or a Third Party

Where the processing of personal data is based on Article 6(1)(f) GDPR, our legitimate interest is the conduct of our business activities.

11. Duration for Which Personal Data Will Be Stored

The criterion for the duration of storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data is routinely deleted, provided that it is no longer necessary for the performance of the contract or the initiation of a contract.

12. Statutory or Contractual Requirements for the Provision of Personal Data; Necessity for Contract Conclusion; Obligation of the Data Subject to Provide Personal Data; Possible Consequences of Non-Provision

We inform you that the provision of personal data is partly required by law (e.g., tax regulations) or may also result from contractual provisions (e.g., information about the contractual partner). Sometimes it may be necessary for a contract to be concluded that a data subject provides us with personal data, which must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data when our company enters into a contract with them. Non-provision of personal data would mean that the contract with the data subject could not be concluded. Before providing personal data, the data subject must contact us. We will inform the data subject on a case-by-case basis whether the provision of personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data, and what consequences the non-provision of the personal data would have.

13. Existence of Automated Decision-Making

As a responsible company, we do not use automated decision-making or profiling.